Shared Calendar
Calendar view with deadlines, milestones and deliveries - all centralized
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Client Directory — all your clients organized at a glance
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Agency Control Center — manage your account, team and global settings
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Team & Projects — assign members and define roles per project
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Deliverables — create, version and organize every delivery by project
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Client Access Portal — invite clients with one click, zero friction
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Task Tracking — real-time statuses visible to the whole team
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Feedback & Traceability — in-context comments, full action history
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Calendar & Deadlines — share events, track deadlines and schedule meetings
Client Directory — all your clients organized at a glance
How It Works
Discover how Shared Calendar helps you manage projects professionally
How It Works
Discover how Shared Calendar helps you manage projects professionally
All deadlines in unified view
No more scattered calendars. One calendar with all the team's commitments and projects.
Visualize exactly what you need
Filter the calendar to see only what's relevant to your role or team.
Weekly workload view
Identify weeks with multiple deadlines. Plan resources and redistribute work before it becomes a crisis.
Competitive Advantages
Why professional teams choose Aprolio's Shared Calendar
Proactive resource planning
See that in 3 weeks there are 8 simultaneous deadlines. Adjust resources now instead of reacting in panic when the week arrives.
Fewer forgotten deadlines
All important deadlines centralized in Aprolio's calendar. Impossible to forget them when they're all in one place.
Simplified team coordination
Everyone sees the same important dates. Plan vacations avoiding critical weeks. Natural coordination without meetings.
One calendar for everything
No more jumping between deadline spreadsheets and project tools. Everything in one place.
Intelligent preventive alerts
Notification 48h before deadline. Enough time to react if something is running late.
Team capacity analytics
See how many deadlines you take on per month. If they're growing but the team isn't, objective data that you need to hire.
Before vs After
How your way of working changes with Aprolio
Deadlines in Excel, some in different tools - total dispersion
A centralized Aprolio calendar with all deadlines automatically
You discover Thursday that there are 3 deliveries Friday - panic and overtime
Calendar view shows critical weeks in advance - you plan resources in time
Someone takes vacation in the worst possible week because they didn't know about critical deadlines
Everyone sees the shared Aprolio calendar - coordinate absences avoiding red weeks
No way to see the whole team's overall workload at once
Aggregated calendar visible to PM and Admin - capacity planning data
Who Uses This Feature
Real stories from teams that transformed their way of working
"The weekly workload heat map is a lifesaver. I see that in 3 weeks there are 10 deadlines. I hire a temp freelancer now. Before we'd react when it was already too late."
"I see all the deadlines from my 8 projects in one calendar view in Aprolio. Impossible to forget a deadline when everything is centralized in one place."
"The team checks the shared calendar before planning vacations. Nobody takes time off during weeks with critical deadlines. Organic coordination without having to manually approve/reject each request."
We answer your questions about Shared Calendar
Everything you need to know to make the most of this feature
How does the shared calendar work?
Aprolio shows an integrated calendar with all your projects' deadlines. It updates automatically when dates change. You can view monthly, weekly or agenda view.
Can I choose which deadlines to see in the calendar?
Yes, you can filter by client, project or team member. Control what appears in your calendar view to focus on what's relevant to your role.
What appears in the calendar besides deadlines?
The calendar shows: project deadlines, important milestones, scheduled client deliveries and team vacations.
Can I see the entire team's future workload?
Yes, as Admin or Staff you can see an aggregated calendar showing all deadlines for all projects. Visual heat map shows which weeks have more concentrated deliveries. Useful for capacity planning.
Can the client see the calendar with their deadlines?
Yes, in their portal the client sees a calendar with their project deadlines. This aligns expectations: client sees when you promised deliveries and can plan their own reviews.
What happens if I change a date in Aprolio?
The change is immediately reflected in the calendar for all team members who have access to the project.
Can I create calendar events that aren't deadlines?
Yes, you can add custom events to the calendar: client meetings, workshops, sprints, project phases. The calendar is flexible, not just automatic deadlines.
Ready to transform your project management?
Join hundreds of agencies and teams already managing projects professionally with Aprolio.