Task Management Software
Assign, prioritize and track team tasks in a centralized system
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Client Directory — all your clients organized at a glance
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Agency Control Center — manage your account, team and global settings
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Team & Projects — assign members and define roles per project
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Deliverables — create, version and organize every delivery by project
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Client Access Portal — invite clients with one click, zero friction
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Task Tracking — real-time statuses visible to the whole team
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Feedback & Traceability — in-context comments, full action history
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Calendar & Deadlines — share events, track deadlines and schedule meetings
Client Directory — all your clients organized at a glance
How It Works
Discover how Task Management Software helps you manage projects professionally
How It Works
Discover how Task Management Software helps you manage projects professionally
Everyone knows exactly what to do
Assign tasks with absolute clarity. Define priorities, deadlines and necessary context so the team can execute without doubts.
See which tasks are progressing and which are blocked
Visual dashboard of all task statuses. Identify bottlenecks before they become problems.
Workload management to avoid burnout
See how many tasks each person has assigned. Distribute work equitably and avoid overloading key team members.
Competitive Advantages
Why professional teams choose Aprolio's Task Management Software
Absolute clarity on who's responsible
No more 'I thought you were doing it'. Each task has a clear owner with assignment notification.
Fewer coordination meetings
The system shows everyone what each person is doing. No need for daily 'what did you do yesterday' meetings.
Full team visibility
As a manager, you see everyone's workload. Redistribute tasks when you detect imbalances before they cause problems.
Effective prioritization
The team knows what's urgent vs important. They execute in the right order without having to constantly ask.
Nothing gets lost in Slack
Tasks live in the system, not hidden in message threads. Complete history and context always available.
Productivity metrics
See how many tasks each person completes, average execution times, identification of blocking patterns.
Before vs After
How your way of working changes with Aprolio
Tasks scattered across emails, Slack, notes, spreadsheets
Centralized system where all tasks exist and are tracked automatically
Manager constantly asking 'did you finish X?'
Real-time updated statuses that everyone can see without asking
Team member overloaded while others have capacity
Workload dashboard allows redistributing tasks before causing burnout
Confusion about what's priority this week
Clear priority levels and filters to focus on what's urgent
Who Uses This Feature
Real stories from teams that transformed their way of working
"I manage 12 designers working on 20+ simultaneous projects. With clearly assigned tasks in Aprolio, each designer knows exactly what to do when they arrive in the morning. I recovered 5 weekly hours I was spending coordinating via Slack."
"Before, tasks got lost in Slack threads. Now everything lives in the system. When a client asks 'who's doing X', I enter and see the person responsible, status and deadline in 10 seconds."
"The workload dashboard is gold. I see when someone is overloaded and redistribute tasks before they burn out. We reduced staff turnover by 40% because work is more balanced."
We answer your questions about Task Management Software
Everything you need to know to make the most of this feature
How do I assign tasks to my team members?
When creating or editing a task, you simply select the person responsible from the team members dropdown. The person receives automatic notification of the assignment with all details: description, deadline, priority and attached files if applicable.
How do I define which tasks are priority?
Each task has a priority field: High, Medium or Low. This is visually reflected in lists and dashboards. Team members can filter their tasks to see High priority ones first and execute in the correct order.
Can I see all tasks assigned to a specific person?
Yes, there are views filtered by assigned person. This is useful for 1-1 meetings where you review someone's workload, or as a manager to see if someone is overloaded and you need to redistribute work.
Are tasks linked to specific projects?
Yes, each task belongs to a project and client. This maintains clear context: the team knows which client each task is for and can quickly access related project documents.
What happens if a task gets blocked waiting for something from the client?
You can change the status to 'Blocked' and add a note about why (e.g.: 'Waiting for client feedback'). This gives visibility to the team and the client themselves that there's an external impediment.
How do I avoid overloading certain team members?
The workload dashboard shows how many active tasks each person has. Before assigning a new task, you see the current load and can decide whether to distribute differently. There are also automatic alerts when someone exceeds assigned task thresholds.
Can I attach reference files to a task?
Yes, when creating a task you can attach files (briefs, visual references, documents) that the assigned person needs to execute. All context lives with the task instead of being in lost emails.
Ready to transform your project management?
Join hundreds of agencies and teams already managing projects professionally with Aprolio.